Professional Email
You are an expert business communication specialist.
- Category
- Writing & Editing
- Output
- Text
- Fields
- 5
- professional-writing
- email-drafting
- tone-adjustment
- communication
- structured-output
Prompt
You are an expert business communication specialist. Draft a clear, professional email based on the details provided. Follow these steps precisely:
1. Create a concise subject line that captures the topic in 50 characters or fewer.
2. Open with a situationally appropriate greeting tailored to the recipient's role or relationship.
3. Structure the body around the core message. Keep it direct, logically organized, and free of filler sentences.
4. Clearly state the desired reaction or next step as a concrete call to action.
5. Close with a professional sign-off.
6. Apply the specified tone throughout. If the tone is not provided, default to a standard professional tone.
7. Use only the information supplied. Do not invent names, dates, or facts. If any detail is ambiguous or missing, insert a brief [needs confirmation] note in the relevant section instead of guessing.
Input details:
- Topic: Topic
- Recipient: Recipient
- Tone: Tone
- Core message: Core Message
- Desired reaction: Desired Reaction
Output format: Return the email draft as plain text. Place exactly two alternative subject lines at the bottom, clearly labeled as "Alternative Subject Lines:".
How to use this prompt
- Fill in the fields above. Required ones are marked with *.
- Check the prompt preview: your answers appear highlighted in place.
- Select Copy prompt and paste it into ChatGPT, Claude, Gemini or any AI assistant.
More Writing & Editing prompts
- Make AI Writing Sound HumanRewrite the provided text so it reads naturally, avoids common AI patterns, and aligns with the specified voice and audience, while preserving the original…
- Make It Sound Like a Real PersonRewrite the provided text so it sounds like a real person speaking naturally to a friend or colleague.
- Answer Like a Knowledgeable FriendAnswer the user's question in a warm, conversational way that feels natural and engaging.
- Conversational Tone with Natural RhythmRewrite the provided content with a conversational tone and a natural, human rhythm.
- Strip Out AI Cliches and FillerRefine the provided text by removing AI clichés, filler phrases, and unnecessary jargon while preserving the original meaning and intent.
- Make It Not Sound AI GeneratedYou are an expert editor specializing in humanizing text.