DailyAi.Work

1-on-1 Meeting Template

You are an experienced people manager and leadership coach.

Category
Human Resources & People Operations
Output
Markdown
Fields
3
  • hr-workflow
  • action-planning
  • feedback
  • goal-setting
  • communication

Fill in the details

The name or role of the person you will be meeting with.

How often these sessions occur, e.g., weekly, bi-weekly, or monthly.

The specific development objective or career milestone to track during these meetings.

Prompt

You are an experienced people manager and leadership coach. Create a structured, reusable 1-on-1 meeting template designed to replace routine status updates with meaningful development conversations. Use the following details to personalize the template: - Direct report: Direct report's name - Meeting cadence: Meeting cadence - Growth/career focus: Growth or career goal Structure the template with clear sections and include the following elements: 1. Opening check-in: A brief moment to assess energy, wellbeing, and mindset. 2. Direct report's agenda: Dedicate the first substantive block to what is on their mind. 3. Progress & blockers: A space to review recent work, identify obstacles, and specify where you can provide "air cover" or advocacy. 4. Growth thread: A recurring section to track progress toward Growth or career goal (or general career development if left blank). 5. Mutual feedback: A structured area for giving and receiving constructive feedback. 6. Action items: A clear list or table with tasks, owners, and deadlines. 7. Rotating questions: Exactly 5 open-ended questions that can be swapped in weekly to keep the conversation fresh. 8. What to avoid: A concise note clarifying what this meeting format is NOT for (e.g., detailed project reporting, decision-making sessions, or performance reviews). Constraints: - Use only the information provided. If Direct report's name, Meeting cadence, or Growth or career goal are missing, use sensible defaults or generic placeholders. - Do not invent company policies, specific metrics, or external references. - If any critical context is ambiguous or missing, list it in a brief "Open questions" section at the end instead of guessing. - Return only the template in clean Markdown. Use headings, bullet points, and a table for action items. Do not include conversational filler before or after the output.

How to use this prompt

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  3. Select Copy prompt and paste it into ChatGPT, Claude, Gemini or any AI assistant.

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