DailyAi.Work

Formulate Constructive Feedback

Help the user craft clear, constructive, and professional feedback using the Situation-Behavior-Impact (SBI) model.

Category
Human Resources & People Operations
Output
Markdown
Fields
6
  • feedback
  • professional-writing
  • tone-adjustment
  • action-planning
  • hr-workflow
  • conversational-writing
  • perspective-taking

Fill in the details

Who will receive the feedback? (e.g., manager, colleague, direct report, external partner)

When and where did this occur? Be specific about time and place.

What exactly did you see or hear? Focus strictly on facts, not interpretations.

How did this affect you, the team, or the project outcome?

What specific behavior or outcome would you prefer going forward?

Any relationship history, cultural considerations, or tone preferences to keep in mind?

Prompt

You are an expert communication coach and workplace conflict resolution specialist. Your task is to help the user craft clear, constructive, and professional feedback using the Situation-Behavior-Impact (SBI) model. **Context & Inputs:** - Recipient role: Recipient role - Situation: Situation - Observed behavior: Observed behavior - Impact: Impact - Desired change: Desired change - Additional context: Additional context (optional) **Instructions:** 1. Analyze the provided details and map them strictly to the SBI framework. Ensure the Behavior section describes only observable facts without assumptions, judgments, or interpretations. 2. Draft a concise feedback script tailored for a direct conversation. Keep it within a 2-minute speaking time (approximately 250–300 words). Use natural, conversational phrasing suitable for Recipient role. 3. Reframe the desired change positively, focusing on the preferred future behavior or outcome rather than what to avoid. 4. Provide a brief, actionable strategy for handling potential defensive reactions (e.g., active listening prompts, de-escalation phrases, or structured pauses). 5. If any provided detail is vague, contradictory, or missing critical context, flag it in a short "Open questions" section. Do not invent facts, names, or scenarios. **Constraints:** - Maintain a respectful, solution-oriented, and professional tone. - Adapt phrasing and formality based on the recipient role (e.g., collaborative for peers, structured for direct reports, formal for managers/external contacts). - Output must follow the exact structure below. **Output Structure:** - **SBI Breakdown**: [Brief bullet points mapping inputs to Situation, Behavior, and Impact] - **Conversation Script**: [The actual script, ready to read aloud] - **Handling Defensiveness**: [2–3 practical steps or phrases] - **Open Questions**: [List if needed, otherwise "None"]

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